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CULTURAL PROCESSION
CULTURAL PROCESSION
The Cultural Procession is now additional event and results/marks of Cultural Procession/March Past (along
with other events) will be counted for overall championship trophy. The participation in Cultural Procession
is mandatory for all participating universities. In this event, all the members of a contingent will take part to
represent culture of their state. There will be two types of participation in Cultural Procession i.e.:
1. Introductory Participation
All those participating universities which are not giving any performance/activity in Cultural Procession will
be considered under “Introductory Participation”. Before the last performance (of Host team/university), all
the participants of Introductory Participation will come in a group and the Presenter/Anchor will announce
the names of universities and Vice Chancellor. The organising university will collect this information in
advance.
2. Performance Participation
(Demonstration/Performance of Cultural Troops)
– The Presenter/Anchor will announce the name of the performing university at the time of entry in
Cultural Procession with a “Good Note and name of the Vice Chancellor.
– The Cultural Procession has to be organized on inaugural day before the formal inaugural ceremony.
The Team Managers/Contingent in-charges have to compulsorily deposit two flags of their respective
university, at the desk near the registration desk. The flags will be hoisted on a pole (before the
beginning of the procession) and the Ideal size of the flag is 6' x 4'.
– Participating teams are also advised to bring their Local / Regional Costumes for the purpose of
reflecting their culture in cultural Procession/ March past.
– The contact number of responsible/contact person may be shared with the team official for returning
before the departure of the teams.
– The Host University will arrange for the following flags from their end –
– Two Flags with AIU logo for flagging off the cultural procession and one for hoisting at main auditorium
of inauguration for hoisting at cultural procession ground (size 6' x 4').
– Two Host University Flags: One for flagging off at cultural procession area ground and one for hoisting
at the main auditorium along with AIU flag.
– Flag Poles to be provided by the Host University to all contingents for them to carry and display the
flags during the Procession (before the beginning of the procession).
– Previous year's Overall Champion of the respective zonal festival should lead the procession and the
host university shall be the last. The arrangement of stage for VIPs has to be made by Organising
Committee to witness at least these five top performances.
– The rest of the teams sequence will be as per decided in the Manager's meet through Draw of Lots.
– The Procession can be 1-2 kms long or more (depending on the space available with the host
university) and a stage to be provided at one point (towards the end), for the teams to showcase their
cultural performance for 3-5 mins.
– The participating university may bring a banner of university (not mandatory) with preferable
measurement of 10'x3' which may be carried by the contingent during the cultural procession.
– The procession starts with the 'Flag Off' at the beginning, on a raised dais/platform. Flag Off will be
done by Chief Guest/invited guests and AIU officials/Vice Chancellor of the University/AIU
Observer/university management/authority in presence of all the contingents.
– The judgment of the performances will start from the very beginning when the procession starts till the
time the Procession is declared to be finished officially. Hence the host university has to make provisions
for Golf Cart/ vehicles for the judges to see the procession and performance accordingly.
– Host university will arrange PA system (with three mikes and provision for playing different recorded
music/audio) and two whistles for coordination.
– Recorded music is allowed for the cultural procession performances. The host university shall arrange
provision for performing universities, with proper music/sound system for different types of devices and
may collect the recorded track/piece in advance at registration/reception desk with storage
provision/arrangement. Host University shall be responsible for ensuring smooth presentation of each
team.
– Minimum Requirement at the cultural procession venue: Three mikes, Five faculty staff, five security staff,
twenty volunteers, stage near demonstration/ performance area for Jury and VIPs for flag off of Cultural
Procession.
Eligibility Rules
– Only bonafide, full time student, who is enrolled for a degree or post graduate degree or diploma
course which is of a minimum duration of one academic year and whose examination is conducted by
the University or college affiliated to university subsequent to passing the 12th class examination are
eligible to participate.
– Students of open Universities shall be considered to be bonafide students and shall be eligible to
participate provided they fulfil other conditions.
– Only students, who are less than 25 years of age on the 1st day of July of current academic year
(2024-25), can participate. There is no minimum age of participation.
– A student shall not be allowed to represent more than one University during a single academic year.
– Provisional admission to a course of a University or college shall not make the student eligible to
represent the University/Institution.
– A student employed on full time basis shall not be eligible to participate.
– In case of a student migrating from one University to another his/her migration case will be considered
eligible, only after his/her admission in the new University is regularized and he/she is admitted as a
bonafide student by the new University/institution.
– AIU subscription fee is mandatory for participation in AIU Youth Affairs programmes by
Universities/Institutions.
Strength of Contingent
– The maximum strength of the contingent of each university can be 49 (in case the university is
participating in Folk/Tribal Dance, the contingent size may be maximum up to 58) including
participants, accompanists and officials.
– At the most 8, outsider accompanists are allowed, who will be included in the contingent strength.
Accompanists should preferably be the students, however, outsiders may be allowed if suitable students
are not available. The student accompanists will be given participation certificates.
– Participating University shall send a maximum of two persons as contingent-in-charge, who will
maintain a liaison with the organizing committee of the host University. The university is encouraged to
depute a lady in charge to accompany the girl participants.
– Officials will be included in the contingent.
– The DSW of the University will not be counted in the total strength of contingent
Replacement of Members In The Contingent
For National Youth Fest
At maximum, 2 members of the contingent that represented a particular university at the zonal may be
replaced under unforeseen circumstances. However, the replaced member will not be eligible to participate
in any SOLO Events.
Identity Card
Identity Cards with photographs signed by the appropriate authorities by the respective University should be
carried by the participants.
University Flags
The contingent leader shall have to deposit his/her (one) University flags with the host University. They
should also keep one university flag with them for the cultural procession.
Travelling Expenses
The participating University will have to bear the travelling expenses.